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SHIPTON GORGE PARISH COUNCIL
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Prior to meeting Carly Galloway gave presentation of Community Resilience Planning to those Councillors remaining on Council from May 2011 and Clerk. Deputy Resilience Office to be appointed when new Councillors elected. RC Amy Steele to use WDDC template (on DAPT site) to produce Plan. AS Copy presentation attached (Will be on Notice Board in Village Hall once these draft minutes approved) |
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Minutes of Meeting held at 19.30 hrs on 09 March 2011 in Shipton Gorge Village Hall. |
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Present |
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Councillors |
Areas of Responsibility |
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Richard Cunningham (RC) Jean Ayers (JA)
Robert Langran (RL) David Smith (DS) Peter Varney (PV) Robert White (RW) Amy Steele (AS) Ron Coatsworth (RCC) |
Chairman
Highways Assistant Rights of Way Chairman of Planning Committee Assistant Highways Vice Chairman/Assistant Planning Chair Playing Field Committee, Community Resilience Office County Councillor |
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There were 3 members of the public present |
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Action |
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Open Forum a. Tony Boughton – Website needs attention – still showing Ernie Thomas as Clerk (In Guide to Information available from SGPC under the model publication scheme) b. Tony Boughton – could draft Agenda also be put on Website. c. Tony Boughton – parking problem near New Inn. Health & Safety issues – discussed under AOB d. Tony Boughton - Posting on telegraph poles still being done by Village Society. Letter to be sent. e. Tony Boughton - Bench at bottom of Rockway. Fixings not adequate. Health & Safety issue. Discussed under 11.33 (11.10) f. Colin Green – Repair of potholes – Bad workmanship, not value for money. Requested representation is made to WDDC. |
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11.29 |
Declarations of Interest 11.39 – Robert Langran declared an interest and made no contribution to discussion. |
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11.30 |
Apologies Jane Mallett - Personal Commitments |
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11.31 |
Minutes of the Last Meeting The Minutes of the January meeting to be forwarded to SGPC for approval and then signed by RC. |
Clerk/RC |
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11.32 |
Clerk’s Report
573 Ensign IT Services £210.00 574 Heavers of Bridport £317.33( to be reimbursed). Proposed RC. Seconded AS. Unanimously agreed
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11.33 |
MATTERS ARISING from Minutes 12 January 2011 11.10 PG – Two Village Benches. Fixings of Rockway site to be checked. 11.12 RC – Overdue Parish Plan. No expenses had been requested from £2000.00 remaining. RC meeting S Cleveland on 11/03/2011. Plan will be available at next meeting 27 April 2011 and RC will refer back to Council re £2000.00. 11.14 PG – Grit Bins.
11.15 Defined Development Boundaries. To get in touch with Alison Clothier in the Planning Department requesting information when new planning regulations available. 11.21 PACT. On-going. Review and notices to go up for visits. No date at present RC to follow up. RC happy for meetings to take place in his house and will take messages from anyone not able to attend. It was requested that Police be requested to ensure farmers clear up mud left on roads 11.23 Playing Field.
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PG
RC
Clerk/RC
PG
SGPC
RC
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11.34 |
Annual Review of internal audit and control procedures RC meeting with Internal Auditor on 10/03/2011 to complete and review procedures. |
RC/SC |
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11.35 |
Reports 1. Planning – DS – a. Proposed that planning procedures should change and in future (from election of new Council members and Planning Chairman) a 12 month rollover would be sent to Website. Unanimously agreed updated Planning sheet recently sent to Website should be used for the time being. b. Gullivers Bungalow – resubmitted. Agreed no meeting needed. Approval recommended c. Higher Comberland – Demolish existing building and re-build. Going to Planning Meeting 10 March 2011. Planning Office recommending approval. Loders PC have objected. Peter Gates to attend on behalf of SGPC 2. DAPTC – JA – Nothing to report. Next meeting Thursday 28th April 2011. 7.30pm at Mountjoy. JA sent apologies. 3. Rights of Way – submitted by JM
CORRECTION TO REPORT PROVIDED FOR THE15 SEPTEMBER 2010 MEETING. First sentence should read as follows: Rights of Way There are approximately 3,000 miles of rights of way in Dorset overseen by 3.5 whole time equivalent area officers. The officers are supported by a field team of six (primarily working in pairs).
UPDATE Bridge on Footpath W15/19 (south of St Martin's Church) A substantial bridge has been erected over footpath W15/19 which should enable the footpath to be used all year round even when the ground is water logged. A letter of thanks has been drafted to Jill Exton, Rights of Way Officer (Operations), West Dorset from the Chairman. Mud between stiles Councillor Langran discussed the mud between the stiles with the landowner who has no objection to stepping stones being placed between them. Damaged Stiles Footpath W15/21 (Burbitt Lane to Milver's Lane): The fourth stile on W15/21 heading southwest from Burbitt Lane is broken and unsafe. The post is out of the ground but still partly attached to the rest of the stile. Reported 09 September 2010 (reference number MNT18731). Status - Priority 3. Assigned to field team and awaiting works. Footpath W15/19 (south west from Village Hall to exit on Shipton Lane just north of St Catherine's Cross): Stile is too high for first step from the ground on both sides of stile. Reported 11 January 2011 (reference number MNT19473). Status - Priority 5. Assigned to Parish Maintenance Unit and requires further investigation. Footpath W15/18 (south from east of St Martin's Church past sewage pumping station): Stile over fence east of roadway to sewage farm very wobbly. Reported 02 March 2011 (reference number MNT19825). Status - Priority 4. Assigned to field team and awaiting works. Finger Posts Some finger posts required mending and or replacement within the village. As there is funding left in the Parish Grant (held by DCC) Councillors Langran and Mallett are obtaining quotes for new hard wood finger posts. The suggested sites are:
Please forward any further requests to Councillors Langran and Mallett by the 10 March 2011. Volunteers Councillor Mallett has left another message for Demelza Hyde, Volunteer Co-ordinator, Dorset County Council with regard to organising volunteers to help clear Rights of Way. Robert Langran, Assistant Rights of Way Liaison Officer and Jane Mallett, Rights of Way Liaison Officer, Shipton Gorge Parish Council - 08 March 2011 E Mail received from D Hyde, DCC re various help with training, supply of tools, landowners responsibility, working parties, insurance issues. 4. Village Hall – support for Solar Panels. SGPC had been asked to endorse recommendation for Solar Panels to be put in Village Hall roof. This would provide heating and light for hall and also put some power back into the national grid. 106 Agreement Grant had been applied for. Confirmed that this did not compromise funds for playing field.PG felt it desirable to endorse the application only at present. Funding to be sorted out in the future. Colin Green stated EDF Green Fund application had also been made. Proposed Robert White. Seconded Amy Steele. Agreed to endorse the application unanimously. Agreement in Minutes will suffice for the Village Hall Committee. It was confirmed key to hall from previous Clerk was now with the Chairman. RC to sign for key. Lottery Grant of £2388.00 had been received to convert old kitchen into Village Archive Store. 5. Highways - PG – Potholes outside Manor Court Dairy Farm – has had lengthy correspondence with DCC. Problem is combination of frost/drains seepage / springs. Drains are now in Programme of Works. Colin Green again reiterated the poor workmanship already done by DCC and asked that this be followed up. |
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11.36 |
Parish Elections/WDDC Elections – Thursday 5 May 2011 RC – a. First public notice to be put up in Notice Boards on Monday 14 March 2011. b. Nominations of prospective Councillors to be in by noon on Monday 4 April 2011. c. Councillors have to continue to complete nomination papers and submit as above. RC confirmed 4 Councillors had indicated they were happy to remain on Council: RC,JM, PG and AS. The remainder of the Councillors had for various reasons tendered their resignations. RC had approached and confirmed he had three interested parishioners and two more were required: Tony Boughton Keith Sorrell – {all were pleased a farmer had at last agreed to be nominated} Barbara Chambers. There were no comments or queries at the meeting. |
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11.37 |
See Village Hall Report under item 11.35 |
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11.38 |
RC had received DAPTC Circular re the new ruling that Clerks, from 6 April 2011, can no longer be self-employed and they and the Council would have to contribute PAYE and National Insurance as appropriate. It was recommended that a firm suggested by DAPTC for £15.00 should be employed. Peter Varney was against this suggestion and asked that this be noted in the Minutes. He also pointed out that suggestions had been made at previous meeting that a Finance Officer to the Council be appointed. DS comment that he did not feel the Council had much choice at the present time and perhaps further advice should be sought from DAPTC (David Wragg?). It was queried if the directive could be challenged. RCC pointed out that the same rules applied to him and DCC and it would impact approximately 12%. It was proposed that the Council would employ the Company suggested. Proposed RC, Seconded DM. Agreed with three against (including PV) |
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11.39 |
Queen Elizabeth II Fund Application Orchard have an interest and do not want to compete with Playing Field for money. It was confirmed that there is no need to access the fund for the Playing Field and it was not seen as competition. – Playing Field monies still available from Reserves and that this was a worthwhile source of funding. It was queried whether the funds were for a new location to be found for recreation facilities or to improve existing and felt to be very vague. AS as Chair of Playing Field Committee to take forward. PV felt the Council was handing over an unsatisfactory financial situation to the new council members but this was not agreed by all and funds have been built up over the past few years. It was agreed it was necessary to register an interest in the fund. |
AS |
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11.40 |
Correspondence Log – reviewed and no further action |
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11.41 |
Any Other Business i) Parking problems. Tony Boughton reiterated concerns for pedestrians, especially school children and their parents when the School bus arrived and felt it was a Health & Safety issue that should be addressed. RC pointed out that the problem was a longstanding one and many attempts to address it had been made in the past. The Police were unable to do more than ask car owners not to park there. After much discussion it was agreed that the Clerk would produce a Flyer/Circular,to be agreed with RC, to put through letter boxes in the area in a hope to appeal to individuals’ sense of safety. Also an article to be put in the BVN to raise awareness? |
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11.42 |
Date and Time of Next Meeting It was agreed that the next meeting of Shipton Gorge Parish Council would be the Annual Shipton Gorge Parish Council Meeting on 11 May 2011. It was confirmed that the Annual Shipton Gorge Parish Meeting would be 27 April 2011 |
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Meeting closed 21.00 hrs |
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Signed ............................................................................ Chairman Richard Cunningham Date:……………………… |
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